Home » Field Guide » IT » Software

We use lots of software to run our nonprofit and our learning space. We use and recommend the following.


Here’s the thick stack of SaaS we use at Stimpunks.

  • – Web publishing, team communication, a domain of our own
  • – Team communication
  • P2 – Team communication and documentation
  • 1Password – Team password management and secure document storage
  • Toggl Plan – Team task and project management using the power of timelines and boards
  • Google Workspace – Email, calendars, live document editing, file storage
  • HubSpot – Customer relationship management, grant management, and sales and donation pipelining that connects with lots of platforms
  • QuickBooks – Bookkeeping, payroll, budgeting, money management, invoicing, tax compliance
  • Hootsuite – Social media management and analytics
  • WPForms – Form builder that connects to WordPress, HubSpot, and Zapier
  • GiveWP – Donation collection and management platform that connects to WordPress and Zapier
  • WooCommerce – Online store that connects to WordPress, HubSpot, and Zapier
  • Taxjar – Automated sales tax collection and submittal that connects with WooCommerce
  • Zapier – Automation platform that connects all this software together
  • GitHub – Revision management and issue tracking
  • Setapp – An Apple based software subscription service that gets you access to hundreds of professional apps for macOS, iOS, and iPadOS
  • – Team bookmarking, highlighting, annotation, and document management

Task Management

Things (macOS, iOS, iPadOS)

Toggl Plan (web, macOS, iOS, iPadOS, Android)


Fantastical (macOS, iOS, iPadOS)


Spark (macOS, iOS, iPadOS, Setapp)

Love your email again

The best personal email client. Revolutionary email for teams.

The best email client for iPhone, iPad, Mac and Android | Spark


Ulysses (macOS, iOS, iPadOS, Setapp)

The Ultimate Writing App for Mac, iPad and iPhone

Powerful features and a pleasant, focused writing experience combined in one tool, made for people who love to write and write a lot — this is Ulysses.


Drafts (macOS, iOS, iPadOS)

Where Text Starts

Drafts opens to a new page with the keyboard ready so you can type immediately. Go hands-free with Dictation. Drafts lets you get things down before you forget without fiddling folders, naming, etc.

Drafts | Where Text Starts

SideNotes (macOS, Setapp)

SideNotes keeps your notes on the side of the screen. Appears when
you click a little bar or move your cursor to the screen side.

Note down — get it out of your mind — move on.

SideNotes – Quick Notes on Screen Side – Apptorium

Mind Mapping

MindNode (macOS, iOS, iPadOS, Setapp)

Keyboard Launcher

Alfred (macOS)

Alfred is an award-winning app for macOS which boosts your efficiency with hotkeys, keywords, text expansion and more. Search your Mac and the web, and be more productive with custom actions to control your Mac.

Alfred – Productivity App for macOS

Keyboard Customizer

Karabiner Elements (macOS)

Karabiner Elements can be used to map your Caps Lock key to Cmd+Ctl+Opt+Shift. This serves as a Hyper key.

Text Replacement

Textexpander (macOS, iOS, iPadOS)

Text Manipulation

TextSoap (macOS, Setapp)

Powerful text transformations with just a click!

Stop doing this stuff by hand

TextSoap – Automate Your Text Cleanup

TextSniper (macOS, Setapp)

Extract Text From Anywhere

Instantly capture non-selectable text from YouTube videos, PDFs, images, online courses, screencasts, presentations, webpages, video tutorials, photos, etc. It’s so simple and easy as taking a screenshot with a built-in snipping tool for Mac.

TextSniper – Capture and extract any text from your Mac’s screen | images

Clipboard Manager

Paste (macOS, iOS, iPadOS, Setapp)

A better way to copy and paste

Paste stores everything you copy on your Mac, iPhone, and iPad, so it’s always there whenever you need it.

Paste – Clipboard manager for Mac, iPhone, and iPad


Keyboard Maestro (macOS)

Automate applications or web sites, text or images, simple or complex, on command or scheduled. You can automate virtually anything.

Keyboard Maestro 10.1.1: Work Faster with Macros for macOS


Rogue Amoeba (macOS)

If you work with audio at all on macOS, get the tools from Rogue Amoeba.


PopClip (macOS)

PopClip appears when you select text with your mouse on your Mac. Instantly copy & paste, and access actions like search, spelling, dictionary and many, many more.

PopClip for Mac

Keyboard Flow

Ryan: This lists some of the hotkeys and applications that constitute my core productivity flow on macOS.

My workflow is very plain text and Markdown heavy.

I’m a text and information worker, and these are some of my tools.


HyperKarabiner Elements maps my Caps Lock key to Cmd+Ctl+Opt+Shift. This serves as my Hyper key. It also serves as an escape key when pressed and released (as opposed to using it as a modifier in a chord with other keys). This dual behavior is very useful. Launching with a Hyper key chord and then dismissing with the Hyper key is nice flow. If you have an app or miniwindow that doesn’t dismiss when it’s hotkey is pressed again, try putting it on a dual behavior Hyper key so you don’t have to reach for Escape or Cmd+w.

<KM> – This indicates the keybinding is handled by Keyboard Maestro, a favorite workflow automation tool.


Core flow runs through the spacebar.



  • Ctl+space = Toggl Plan quick entry <KM>
  • Hyper+` = Capture to DEVONthink


  • Shift+Ctl+space = Show TextSoap popover
  • Hyper+1 = Show Drafts
  • Hyper+2 = Drafts quick capture
  • Hyper+3 = Copy clipboard to Drafts
  • Hyper+4 = Apply TextSoap scrub
  • Hyper+delete = Kill entire line <KM>
  • Ctl+s = Select current line <KM>
  • Shift+esc = Speak selected text